The Pre-billing Statement allows you to review monthly billing activity prior to the posting of associated charges to your general ledger accounts. The statement is generated around the 20th of each month and remains online for about 10 days until the accounting close for each month. (Utilities usage is excluded from these statements.)

Initial Set-up

In order to provide access to your Pre-Billing Statement, we will need several pieces of information to create a custom profile for you, including:

• Harvard ID number
• Email address
• Accounting Criteria (i.e. Tubs, Orgs and/or Roots for which you are responsible)

Contact: Wayne Carbone, wayne_carbone@harvard.edu

Monthly Email Notification and Statement Review

Once your profile is created, you will automatically receive email notification each month with an embedded link to your online statement. You may then login to view your activity using your Harvard ID number and University PIN. Activity will be presented at a summary level, with the option of drilling down to transaction details at the click of a mouse button.

During the review period you will have the opportunity to question or dispute any activity appearing on your statement prior to it appearing as a charge to your general ledger coding. Charges for disputed activities will be held from posting to the general ledger until a Campus Services representative resolves all outstanding issues to your satisfaction. Please note that this review period is an additional opportunity for you to raise questions, and does not supersede your ability to do so after they post to your general ledger accounts using our other online reporting tools.

Questions regarding Activities or Charges

For more information about service activities and charges, users of the Pre-Billing Statement may either call the supervisor found on the specific work order in question, or: